Guide: Auto-Delete Emails in MS Outlook: Guide
Microsoft Outlook is the second most popular email provider, favored by companies for its integration with Office 365 and praised by consumers for its storage, cross-platform availability, and features.
Outlook is now available on multiple platforms, including iOS, Android, Windows, macOS and Web. The company acquired Acompli and Sunrise calendar apps to expedite the development of its mobile app. Despite these advantages, Outlook’s 15 GB of free storage may not be enough for users’ needs. Additionally, with an increasing amount of spam emails cluttering inboxes, it can be difficult to find the important messages.
Microsoft’s Focused Inbox feature helps users filter relevant emails, while Outlook Rules provide a way to automate email management with multiple automations, such as archiving or deleting emails.
This post will show you how to use Outlook’s Rules feature to automatically delete and archive emails, as well as a bonus trick for unsubscribing from unwanted emails in one place. Let’s get started.
Create a rule for automatically deleting the email
Outlook on the web now offers Rules, a feature that allows users to automate their inbox. Here’s how to use it.
To access Outlook web, sign in with your Microsoft account credentials.
Open an email that is not relevant to the task at hand.
Tap the three-dot menu, then select “Create rule” to finish.
Create a rule to automatically move messages from senders to the Deleted Items folder.
From now on, emails from the sender will be automatically sent to the Deleted Items folder, where they can still be accessed.
Create automatic deletion rules from Outlook settings
A new scenario allows users to delete emails with specific subjects or keywords from their inboxes.
Customers can set up rules to ensure they only receive the mailings they want from their bank. To do this, follow these steps: opt out of loan offers, Corona virus updates and other marketing materials; keep monthly statements and credit card bills coming by mail.
To access Outlook’s settings, open the web version of the program.
Outlook’s special settings menu can be accessed by reviewing its settings.
Create a new rule: Select the Rules option and click “Add New Rule.”
Create a set of rules for banking and include a condition.
Remove outdated keywords from your message, such as “Loan” and “EMI.”
Set up a rule to automatically move all emails to the delete folder.
Emails containing the words “Loan,” “EMI,” or “Important” are automatically sent to the trash.
Companies are sending out Coronavirus-related emails, but Outlook rules can help users avoid the daily deluge by automatically deleting them.
To set up rules in Outlook web, go to Settings > Email > Rules.
The new line of credit, dubbed ‘Coronavirus’, will come with certain conditions.
If a message contains either “Coronavirus” or “COVID-19,” it should be moved to the delete folder.
Using Outlook rules, I can stay focused on my vacation without worrying about incoming emails. I create a rule to move all emails to a ‘While Traveling’ folder while away, so I’m not interrupted by work.
Unsubscribe from irrelevant email senders
Want to avoid unwanted emails? Use the unsubscribe option. The auto delete feature can help filter out fake emails, but if you don’t want to receive any from a sender, the unsubscribe option is your best bet.
Outlook Web makes it easy to unsubscribe from unwanted emails: all senders with an unsubscribe button are now visible in one place, saving time and effort.
To access Outlook’s settings, open the web version of the program.
Go to Mail, then Subscriptions to complete the second step.
View a list of email senders and easily unsubscribe with a large button.
Unsubscribe from unwanted emails and block senders with the three-dot menu.
I use this feature quarterly to clear out irrelevant emails.
Use Outlook like a pro
Microsoft Outlook’s control function is a great way to manage emails, allowing users to delete, archive, move and unsubscribe from unwanted senders with just one menu. We’ve found it to be an effective solution - have you discovered any other alternatives that don’t require a third-party app?
Outlook users can now create a personalized signature with the new custom feature. Learn how to set it up in this post.
Auto-Delete Emails in MS Outlook: Guide: benefits
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Final note
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