Guide: Microsoft Teams Key­board Hotkeys You Must Know

Remote work has become the new normal for businesses and organizations worldwide, with collaboration and video calling software such as Zoom, Slack, Microsoft Teams, Skype and WebEx providing a digital meeting space to facilitate communication.

Microsoft Teams is the newest addition to the collaboration software market, and its popularity has skyrocketed during the COVID-19 pandemic. The software offers a comprehensive suite of features, including chat and voice calls, group video calls, third-party app integration, and seamless integration with Office apps.

Discover the 11 best Microsoft Teams keyboard shortcuts for Windows and Mac. These shortcuts are only applicable to the desktop app, not the web version.

Finding messages in multiple conversations can be a hassle, but the search feature makes it easier. To access it quickly, use Command + E on Mac or Ctrl + E on Windows.

2. Start a new chat

Creating a chat is simple: use the chat menu’s compose button or the keyboard shortcuts Command + N (Mac) or Ctrl + N (Windows).

3. Navigation in sidebar

Microsoft Teams users can save time and increase efficiency with these essential shortcuts, which allow quick navigation of menus such as activity, calls, chat and more.

To quickly access the Activity menu, Mac users can press Command + 1 and Windows users can press Ctrl + 1.

To access the chat menu, Mac users can press Command + 2, while Windows users can press Ctrl + 2.

Mac and Windows users can quickly access the Teams menu by pressing Command + 3 or Ctrl + 3, respectively.

To access the Calls menu, Mac users can press Command + 4 and Windows users can press Ctrl + 4.

Mac and Windows users can quickly access the File section, which lists all shared files, by pressing Command + 5 or Ctrl + 5 respectively.

4. Add a file

You can quickly attach a file to your chats, either from your PC or the OneDrive app for cloud storage. On Mac, use Command + O; on Windows, use Ctrl + O to open the menu and add the file.

5. Start an audio / video call

You can now have audio and video conversations with friends and family using the chat function. On Windows, use Ctrl + Shift + C for audio calls and Ctrl + Shift + U for video calls. For Mac users, Command + Shift + C is the shortcut for audio calls, while Command + Shift + U is used for video calls.

6. Reject the incoming call

Microsoft Teams users can quickly reject incoming calls by tapping the red drop button or using the keyboard shortcut Ctrl + Shift + D (Windows) or Command + Shift + D (Mac).

7. Accept audio / video calls

Using keyboard shortcuts, you can quickly answer incoming audio and video calls. On Windows, press Ctrl + Shift + S for audio and Ctrl + Shift + A for video. On Mac, use Command + Shift + S for audio and Command + Shift + A for video.

8. Switch on Mute

Muting audio during group calls is easy: simply tap the mute button from the menu or use the keyboard shortcut Ctrl + Shift + M (Windows) or Command + Shift + M (Mac).

9. Open the Emoji menu

Adding a personal touch to chats is easy with emojis. Both Windows 10 and macOS have built-in shortcuts for accessing the emoji menu. On Mac, press Control + Command + Space; on Windows 10, use Windows + . keys.

10. Open the Commands menu

Microsoft Teams offers a range of commands to help you work more efficiently. By pressing Command + / on Mac or Ctrl + / on Windows, you can access the command menu and take advantage of features such as calling, chatting, Do Not Disturb mode, the Help menu, joining teams and more.

11. Open the shortcut menu

Microsoft Teams offers a range of keyboard shortcuts to help users quickly access various functions. Experienced users can take advantage of the special menu of shortcut keys, accessible by pressing Command + on Mac or Ctrl + on Windows. We’ve highlighted some of the most popular options above.

Use Microsoft Teams like a pro

Microsoft Teams can be used more efficiently with keyboard shortcuts. Review the list of shortcuts and incorporate them into your workflow for a better experience.

Zoom, the popular video conferencing software, has a range of keyboard shortcuts to make your meetings more efficient. Check out our post for the top shortcuts.

Microsoft Teams Key­board Hotkeys You Must Know: benefits

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Final note

Microsoft Teams users can increase their productivity with the help of keyboard hotkeys. If you have any questions about this guide, please reach out to us. Show your support by sharing this article with your friends and colleagues.

Do you have questions about Microsoft Teams Keyboard Hotkeys? Our guide is here to help. For educational purposes only, we provide information on how to use the hotkeys. If you need to correct any misinformation or add more methods, please contact us. We are available through our contact page, social media accounts (WhatsApp, Facebook and Twitter) and Telegram channel for any help you may need. We typically respond within 24-48 hours (weekends excluded).